Trusts, Estates and Gifts “Tax Ready” Documents

Please submit no later than March 15

The following guide helps you determine which information Accountability Services will need relating to trusts, estates and gifts.

​To avoid additional time & cost for your preparation, be sure to ONLY upload PDF, Word or Excel files. JPG (photos), Mac or Google files are difficult or impossible to convert and can delay your preparation.


  • QuickBooks file, if applicable
  • Rental or other Income
  • Rental expenses, if applicable
  • 1099 Forms (Ex: 1099-INT, 1099-R, 1099-B, etc.)
  • List of all expenses and distributions to or made on behalf of beneficiaries

Some of these will be included in your year-end Investment statements:

  • K-1 Forms from corporations or partnerships
  • Form 1098-Mortgage Interest
  • Real Estate Taxes paid
  • Dates and amounts of estimated tax payments you made
  • Professional services fees (attorney, executor, estate fees)
  • Cost basis for Sales of Securities.  If you had > 10 sales for the year, please download the transactions into an Excel worksheet.  Request a template from us if you don’t have one.
  • Charitable donations (separately list cash and non-cash)
  • Closing statements for properties purchased or sold
  • For properties sold: Form 1099-S, original purchase price, list with costs of improvements
  • Any other tax forms and/or miscellaneous deductions
  • If new client:  Trust document (if testamentary trust, the will may be the trust document) and a copy of last year’s tax return, if applicable

Other information will be required and we will work with you on a personal basis.


If we are handling the filing of an estate for a family member, you may have already provided us with what we need.

  • Administration Related
    Copy of Death Certificate (notarized not required)
    IRS Estate EIN Letter (all pages)
    IRS Form 56 Signed
    Copy of the Will
    Copy of all Trust Documents
    Letters of Administration
    Letters Testamentary (appointment of the personal representative)
    Community Property Agreement
    Business Agreements
    List of Beneficiaries (including name, social security number, relationship)
    Safe Deposit Box (location and contents)
    Life Insurance IRS Form 912 for each policy
  • Tax Related
    Copy of the last personal tax return filed on behalf of the decedent
    Government forms for the current tax year if available (W2s, 1099s, etc.)
    Copies of any Gift Tax Returns filed by the decedent
    Estate Inventory (assets and debts)
    Copies of Appraisals
    Jointly owned Property
    Farm and Farmland
    Out of State Property
    Foreign Accounts and Property
    List of all income and expenses (funeral, attorney and administrative expenses)
    List of current and prior spouses (name, Social Security number, marriage/divorce date, date of death)​

Other information will be required and we will work with you on a personal basis.

Gifts (in excess of $15,000 per person)

  • Donee’s (recipient’s) name, SSN, address, relationship to you
  • Amount of each gift
  • Date and descriptions of the gifts

If gift(s) of securities made, provide the CUSIP numbers

Other information will be required and we will work with you on a personal basis.

How do I submit my documents?

Tax documents can be submitted in digital or hard copy format.

Option #1:  Digitally

Your Accountability Services CLIENT PORTAL provides a fast, easy, secure, password-protected system to safely and confidentially upload your tax documents and files.

CLICK HERE to access your Client Portal.

    • Go to the Tax Year > Source Documents folder
    • Click the + Upload Files button
    • Drag or browse files on your computer to Upload

Once you have uploaded ALL tax documents through your client portal, please notify us at Our tax team will let you know if we have everything we need from you to get started.

VERY IMPORTANT:  Please DO NOT send files via email. We cannot guarantee the security or confidentiality of any files transmitted via email.

Option #2: Drop-off, Mail or Fax

Accountability Services is more than happy to accept your printed documents or to receive them via fax.